This Privacy Policy is addressed to you in your capacity as a user of the https://www.docloop.io/ website(hereinafter the "SITE"). The SITE is published by Docloop, a société par actionssimplifiée (simplified joint-stock company) with share capital of 1,428.40 euros, having its registered office at 22 Avenue Robert Schuman - 13002 Marseille, registered with the INSEE at the Marseilles R.C.S. under the number SIREN 914137211, SIRET 91413721100019, APE 6201Z. Respecting your privacy and your personal data is a priority for Docloop. The purpose of the present Privacy Policy is to present to you the content of the processing of personal data implemented on the SITE. Docloop undertakes in any event to respect the following three essential principles: Docloop only collects data that is strictly necessary for the purpose for which it is collected; You remain in control of your personal data; Your data is processed in a transparent, confidential and secure manner. The processing of personal datais governed: By law no. 78-17 of January 6, 1978 relating to information technology, files and freedoms in its current version(hereinafter "IEL law"); By Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016, which entered into force on May 25, 2018(hereinafter "RGPD").
The terms mentioned below have the following meanings in this Privacy Policy:
● PROCESSOR : refers to the entity that determines the means and purposes of personal data processing
● SERVICE: refers to all services offered by Docloop and available on the SITE;
● SUBCONTRACTOR: refers to the person processing personal data on behalf of the PROCESSOR, who acts under the authority of the PROCESSOR and on the instructions of the latter.
● USER: refers to any person accessing and browsing the SITE either as an ordinary Internet user or as a CUSTOMER.
Your various data may be collected by Docloop for explicit, legitimate and specific purposes in order to ensure:
● The proper operation and ongoing improvement of the SITE, its services and its functionalities;
● The management of requests for demonstrations of Docloop solutions
● The management of requests via the contact form The management of your subscription to the Docloop company newsletter
● The management of requests for the right of access, rectification and opposition, deletion, limitation, portability and the right to lodge a ● complaint with the CNIL
● Elaboration of statistics ;
In any event, and for each defined purpose, Docloop will do everything in their power to ensure the security and confidentiality of the personal data entrusted to them, in compliance with the laws and regulations in force.
Your personal data is collected and processed by Docloop, a simplified joint stock company, with capital of 1,428.40 euros, having its registered office at 22 Avenue Robert Schuman - 13002 Marseille, registered with the INSEE at the R.C.S. of Marseille under the number SIREN 914137211, the person responsible for the processing of personal data implemented as part of the operation of the SITE.
For any questions relating to the management and use made of your personal data, you can contact us at contact@docloop.io.
When Users browse the SITE and/or wish to take advantage of the services available on the SITE, Docloop may collect certain personal data from Users. This data is processed in accordance with the purpose for which it was collected.The data likely to be collected and processed by Docloop for the purposes described in Article 2 of this Privacy Policy concern:
● Identification data (surname, first name, e-mail address, telephone number, company, position, country, copy of identity card if applicable, for the purposes of proving the exercise of a right of access, rectification or opposition or to meet a legal obligation);
● Data relating to the monitoring of the commercial relationship: requests for information, history of exchanges with services;
● Connection data and Cookies (IP addresses, connection logs);
In particular, Docloop is likely to collect personal data:
● During your visit to the SITE;
● During your registration on the SITE;
● During exchanges with Docloop via the SITE;
● During your request to contact Docloop.
Regardless of the method of collection, Docloop undertakes to inform you of the purposes of the processing, the compulsory or optional nature of the answers to be provided, the possible consequences for you of failing to reply, the recipients of the data, and the existence of and procedures for exercising your rights of access, rectification and opposition to the processing of your data.
All data concerning you is collected only directly from you, when you register, when you place orders, when you log on and during our various exchanges (online requests, letters, telephone calls, etc.)
When you register on the SITE, you fill in various forms and communicate various personal data concerning yourself in order to benefit from all the services offered by Docloop. Where required by the French Data Protection Act, Docloop undertakes, depending on the case, to obtain your consent and/or to allow you to object to the use of your data for certain purposes.
Docloop may send commercial solicitations to Users who have given their consent. If, at a later date, Users no longer wish to receive such solicitations by e-mail, they may at any time send an e-mail, free of charge and without providing any other reason, to the following address: contact@docloop.io.
Only the authorized and specified persons listed below may have access to USER data:
● Authorized personnel in Docloop's various departments (authorized personnel in the communications, administrative, logistics and IT departments, in charge of handling customer relations and in charge of control)
● Docloop's subcontractors who act in the name of and on behalf of Docloop, and in particular the SITE host
● Third parties likely to deposit cookies on your terminals (computers, tablets, cell phones...) when you consent (For more details, see our Cookie Management Policy);
● Third-party social networks. The SITE may use social plugins provided and operated by third-party companies, such as the Facebook button, LinkedIn, X. As a result, you can send third parties the information you view in a section of our SITE. If you are not logged into your account with the third party, the third party will not know your identity. If you are logged into your account with the third party, then the third party will be able to link information or actions relating to your interactions with the SITE to your account with the third party. Please consult the third party's privacy policies to learn more about their data practices.
Your data is not communicated, exchanged, sold or rented to anyone other than those mentioned above.
Docloop undertakes to ensure that the data collected is kept in a form that enables you to be identified for no longer than is necessary for the purposes for which the data is collected and processed.
However, data may be processed for the purpose of proving a right or a contract. Such data may also be kept for the purpose of complying with a legal obligation or kept in files in accordance with applicable laws and regulations.
For the management of our commercial relationship with you and customer follow-up your data is kept for 3 years from the end of the commercial relationship if you are a customer. For the management of requests for access to your personal data, your data is kept for a period of one (1) year.
With regard to cookies, it is specified that information stored in your terminal (e.g. cookies) or any other element used to identify you for audience statistics purposes is not kept beyond a period of six (6) months. After this period, the raw traffic data associated with an identifier is either deleted or anonymized.
Finally, in order to ensure the proper functioning and ongoing improvement of the SITE and its functionalities, the raw traffic data associated with an identifier is kept for a period of thirteen (13) months. After this period, it is deleted or anonymized. (To find out more about cookies (how to manage them, delete them, identify them), please consult the CNIL website: http: //www.cnil.fr/vos-droits/vos-traces/les-cookies/#c5554
In accordance with the Data Protection Act and the RGPD, you have the following rights:
● Right of access(Article 15 RGPD), rectification(Article 16 RGPD), updating, completeness of your data
●Right to block or delete your personal data(Article 17 RGPD), when they are inaccurate, incomplete, equivocal, outdated, or whose collection, use, communication or storage is prohibited
● Right to withdraw your consent at any time(Article 13-2c RGPD)
● Right to limit the processing of your data(Article 18 RGPD)
● Right to object to the processing of your data(Article 21 RGPD)
● Right to the portability of the data you have provided to us, where your data is the subject of automated processing based on your consent or on a contract(Article 20 RGPD)
● Right to lodge a complaint with the CNIL(Article 77 RGPD)
● Right to define the fate of your data after your death and to choose whether we communicate (or not) your data to a third party that you have previously designated. In the event of your death and in the absence of any instructions from you, we undertake to destroy your data, unless its retention proves necessary for evidential purposes or to meet a legal obligation.These rights may be exercised, by simple request by e-mail to the address contact@docloop.io indicating your contact details (surname, first name, address and a copy of a signed identity document) and a legitimate reason when this is required by law (in particular in the event of opposition to processing).If you provide us with a copy of your identity document to prove your identity, we will keep it for one (1) year, or three (3) years if you exercise your right to object.
To find out more about your rights, you can also consult the website of the Commission Nationale de l'Informatique et des Libertés, which can be accessed at the following address: http://cnil.fr.
Docloop and any subcontractors undertake to implement all technical and organizational measures to ensure the security of our processing of personal data and the confidentiality of your data, in accordance with the Data Protection Act and the European Data Protection Regulation (RGPD) and Law No. 2018-133 of February 26, 2018 " bearing various provisions of adaptation to European Union law in the field of security ".
In this respect, Docloop takes the necessary precautions, with regard to the nature of your data and the risks presented by our processing, to preserve data security and, in particular, prevent it from being distorted, damaged, or accessed by unauthorized third parties (physical protection of premises, authentication process for our customers with personal and secure access via confidential identifiers and passwords, logging of connections, encryption of certain data...).
Docloop undertakes not to transfer USER data outside the European Union, and if Docloop were to do so, it would inform USERS, indicating the measures taken to control this transfer and ensure that the confidentiality of their data is respected.
